Design Project Coordinator

About Vibe Cabinetry and Design Co.

Vibe Cabinetry and Design Co. is a full-service residential interior design and renovation planning firm serving the Raleigh-Durham area. We create thoughtful, highly personalized spaces while guiding our clients through every stage of design and implementation.

We are seeking a highly organized, proactive Design Project Coordinator to join our growing team. This is a full-time, early-career position focused on procurement, sourcing, project coordination, and installation support, with opportunities to assist with design development and client presentations.

This is not solely a creative design role. The right person will genuinely enjoy managing details, maintaining schedules, communicating with clients and vendors, and ensuring that projects move successfully from design approval through installation.

Primary Responsibilities

Procurement and Sourcing

  • Source furniture, lighting, plumbing, tile, cabinetry, hardware, accessories, and other materials based on an established design direction

  • Request and organize pricing, samples, specifications, freight estimates, and lead times

  • Prepare product selections, schedules, and procurement documentation

  • Place and track approved orders from purchase through delivery

  • Review order confirmations for accurate quantities, dimensions, finishes, pricing, and shipping information

  • Monitor backorders, damages, returns, replacements, and vendor claims

  • Maintain accurate records of selections, quotes, invoices, approvals, and order status

  • Identify availability, compatibility, or installation concerns before products are purchased

Project and Installation Coordination

  • Maintain project schedules, task lists, procurement trackers, and installation timelines

  • Coordinate with clients, vendors, trade partners, delivery teams, workrooms, and installers

  • Follow up consistently on outstanding quotes, orders, samples, approvals, and project dependencies

  • Communicate delays, schedule changes, and outstanding decisions clearly and promptly

  • Prepare meeting agendas and document decisions, action items, and site conditions

  • Confirm product and jobsite readiness before deliveries and installations

  • Prepare placement information, installation documents, and project checklists

  • Assist onsite during installations and styling days

  • Track damages, missing items, deficiencies, and punch-list work through resolution

Client, Vendor, and Design Support

  • Provide professional client updates regarding product status, scheduling, deliveries, and installation

  • Document client questions, decisions, and approvals

  • Build positive working relationships with vendors, showrooms, installers, and trade partners

  • Assist with product sourcing, finish selections, and design documentation

  • Create and update client-facing presentations in Canva

  • Organize samples, specifications, and presentation materials

  • Assist with field measurements and project documentation

Required Qualifications

  • Approximately one to two years of relevant professional, internship, procurement, purchasing, or project-coordination experience preferred

  • Exceptional organizational and project-management skills

  • Strong attention to detail and a commitment to reviewing work for accuracy

  • Excellent written and verbal communication skills

  • Ability to manage multiple projects, deadlines, and competing priorities

  • Proficiency in Canva

  • Experience using Notion, Asana, Monday.com, ClickUp, or a similar project-management platform

  • Proficiency with Google Workspace

  • Comfort working with spreadsheets, schedules, specifications, budgets, and detailed documentation

  • Ability to take ownership of assignments and follow them through to completion

  • Reliable transportation and a valid driver’s license

Preferred Qualifications

  • Degree, certificate, or coursework in interior design, architecture, construction management, project management, business administration, or a related field

  • Experience with a residential design, cabinetry, construction, showroom, or home furnishings company

  • Familiarity with residential renovation terminology and the ability to read floor plans and elevations

  • Experience with purchase orders, freight coordination, receiving, product claims, or installations

  • Experience with SketchUp, 2020 Design, or similar design software is a plus, but not required

The Ideal Candidate

You may be a strong fit if you:

  • Are naturally organized and enjoy managing many moving pieces

  • Check your own work carefully and maintain accurate records

  • Take initiative without waiting to be reminded about every next step

  • Communicate progress and potential problems proactively

  • Ask questions and confirm details when information is unclear

  • Remain calm and professional when schedules change

  • Enjoy the operational work required to execute a successful design

  • Receive feedback well and are eager to learn

  • Understand that successful design depends on strong execution as much as a beautiful concept

Position Details

  • Full-time, early-career position

  • Primarily in person in Raleigh, North Carolina

  • Regular local travel to jobsites, showrooms, and installations

  • Occasional early mornings or extended installation days

  • Salary range of $50,000–$55,000, based on relevant experience

  • Two weeks of paid time off

  • Paid company holidays

  • Mileage reimbursement for approved business travel

  • Professional development and opportunities for increased responsibility

  • Formal performance and compensation review after six months

How to Apply

Please submit:

  • Your résumé

  • A brief introduction explaining your interest in the position

  • A portfolio or examples of relevant design, sourcing, presentation, or project-coordination work

  • A summary of your experience with Canva and project-management systems

Experience with SketchUp, 2020 Design, or similar design software may also be included, if applicable.

Applications should be submitted to Sarah@vibecabinetry.com.